A segregation of duty document (also known as a separation of duties document) describes and establishes the process whereby two or more individuals become jointly responsible for performing separate functions necessary to complete a task. This joint responsibility divides authority in order to reduce the risk of fraud or error by engaging more than one individual in the performance of a given task. Segregation of duty is perhaps best known in the realm of financial accounting systems (where it is abbreviated SoD), where the individual who receives payments is separate from the individual who records payments and the one who dispenses payments.
A segregation of duty document is vital to help establish the procedures through which your company will divide duties to help guard against any potential error of fraud. This document lays out the separate duties of each individual involved in a task and establishes the safeguards (such as joint signatures or separate compute logins) required during the task to document that the segregation of duty has occurred. The segregation of duty document will also establish any audit trails that are necessary to document transactions, as well as the establishment of policies to handle exceptions when segregation cannot occur and supervisory review policies.
TechnovateResearch.com can help you turn your policies and procedures into a well-developed, clear, and useful segregation of duty document. Our highly trained technical business writers will work with you and your organization to fully develop and codify your segregation of duty policies for a clear and comprehensive document.
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