With the cost of storage continuing to decrease, many companies have overlooked the need for a strong and effective media handling and destruction policy. However, knowing what documents to dispose of is just as important to running a healthy business as generating all those records in the first place. Not only will it help your company have less data to sort through, a good media handling and destruction policy also helps guard against unintentional problems during potential litigation by making less material available when things go wrong.

A strong media handling and destruction policy sets limits on how long different categories of documents are kept, which types are placed into permanent storage, and which types are destroyed. It also stipulates how the destruction occurs. This should apply to both physical documentation and electronic documentation, and it needs to be applied consistently across the life of your business to establish these procedures as a normal part of your business.

The key to a good media handling and destruction policy is having a consistent and legal policy that every employee can follow to know how documents are to be treated—which to keep and which to safely, legally, and irrevocably destroy. In order to do this, you need to develop a policy statement that employees can refer to and use to guide their media handling and destruction. TechnovateResearch.com can help. Our staff of expert business writers can develop a legal, comprehensive, and clear media handling and destruction policy that you can use to provide your staff with guidance for every document handling issue.

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